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Organising a wedding in Tuscany is a dream come true for many American couples. This land offers an authentic, romantic setting, rich in history and culture. But turning this dream into reality requires organisation, awareness and, above all, knowledge of the territory.
Even if you have already decided to celebrate your wedding in Tuscany, there are many questions that may arise along the way. What is the best time to get married? How do you choose local vendors? And, especially, how to avoid the unforeseen events that often can arise when you get married away from home?
This article was created to answer these questions and accompany you step by step towards a serene, well-organised and authentic wedding.
Choosing the right time to get married in Tuscany
Tuscany enjoys a mild climate for most of the year, but some months, such as May, June, September, and October, are more suitable than others to celebrate a wedding, because they offer an ideal climate and landscapes in their full splendor, with a natural light that is perfect for the pictures.
However, it’s necessary to know that these months coincide with the high tourist season. This means higher prices for accommodation facilities and more difficulty in finding availability for the location. Booking well in advance is therefore essential. Alternatively, even the month of April offers pleasant conditions, a warm light, and greater availability.
And also in July and August, when the heat is actually more persistent, choosing a suitable location in the beautiful Tuscan countryside will still be really nice to celebrate a fantastic ceremony.
Documents and bureaucracy: better not to improvise
One of the first things to know is that, to get married legally in Italy, you need to start a bureaucratic process that requires time and precision. American citizens must obtain some specific documents, such as the “Nulla Osta” (affidavit of marital status) and have them legalised by the competent authorities.
The timing vary depending on the city and municipality in which you want to celebrate the wedding: in any case, the advice is to start collecting the documents at least six months before the wedding date.
To avoid stress, mistakes or delays, it’s highly recommended to rely on a local professional who knows the bureaucratic steps and the right contacts within the Municipalities.
The choice of location: attention to hidden details
In Tuscany, there are hundreds of breathtaking locations for a wedding: historic villas, farmhouses in the hills, mediaeval castles, and thousand-year-old abbeys. But behind so much beauty there are often logistical issues that it’s important to evaluate right away.
A venue may look perfect in a picture, but is it easily accessible to guests? Is it equipped with covered spaces in case of rain? Do you have a well-structured plan B? Are there any rules to be respected for the party?
An on-site inspection is absolutely necessary, but when it’s not possible, it becomes essential to have a person of reference who acts as a support between you and the managers of the venue. Someone who verifies every detail, who translates not only the language, but also the habits and cultural needs.
Relying on a local wedding planner: an investment that makes a difference
When organising a wedding thousands of kilometres away, every detail can turn into a challenge. From the search for vendors to timing management, from the coordination of guests to the setting up of the ceremony, everything requires precise planning and a constant presence in the area.
This is where the figure of the local wedding planner comes into play. It’s not just a person who “organises the wedding”, but a real ally. They know the most reliable vendors, speak the language, know how to solve the unexpected, and already have experience with American couples. They know how to combine international taste with local traditions.
For example, it could be a great idea to choose a Tuscan wedding planner like https://emozioni-wedding.it/en/.
Those who have already organised a wedding in Tuscany confirm that relying on a local professional is a more than wise choice to live the experience with serenity and joy, without fear or stress, leaving room only for beautiful emotions.
The value of experience in the territory
Another aspect often underestimated is the hands-on experience related to the territory. A Tuscan wedding planner knows that in certain areas transport is complicated, that some roads are narrow or difficult to travel by bus, that some municipalities are stricter than others on authorisations.
They know where the best florists are, which caterers offer really typical dishes, which photographers are trustworthy and have a perfect style. They also know how to avoid “fake friends”: those vendors who promise a lot but do not always keep.
The difference is not only in the technical organisation but in the ability to create an event that is truly authentic, coherent, well managed, and enjoyable for all guests, including those who come from afar.
The perfect timeline to organise the wedding
A useful tip for those who get married in Tuscany is to follow a well-defined timeline:
• 18/12 months before: contact the wedding planner, choose the location and book it, start to collect the documents;
• 10 months before: send the “save the date” to the guests and start planning the trip;
• 8 months before: choose the caterer, the photographer, the florist;
• 6 months before: confirm the accommodation for the guests, finalise the details of the ceremony;
• 3 months before: define the program of the day, music, transport;
• 1 month before: last general review and preparation for the trip.
Following this schedule will allow you to keep everything under control and enjoy the organisation without anxieties.
An experience to remember forever
Getting married in Tuscany is not just an aesthetic choice. It’s an experience that combines culture, gastronomy, landscape, and intimacy. But to really live it to the fullest, it is necessary to rely on those who know this territory deeply.
There is no need to choose an “already seen” wedding. You need to create something that talks about you, your values, and your love. And to do so, nothing is more precious than the help of professionals who live every day among the hills, cities, and villages that this land can offer.
